Vendor Information
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Vendor Information

Please complete the Application for Consideration of Space and enclose a picture(s) of your set-up. Applications for inside booth spaces should include brochures, a website, and/or pamphlets along with pictures.

Each year, Contracts for Space are sent mid-April to those Commercial Exhibitors and Concessionaires who met the requirements of the Contract for the previous year’s fair; thus providing them first right of refusal for the same location. In April and May, new applications which have been submitted are reviewed in regards to filling any vacancies. Applications are accepted through July 30th for consideration in the current year’s Fair.

We must have your application and picture(s) in our files to be considered for a space vacancy. In order to present an interesting and balanced Fair to the public, and as means of encouraging new services and products it is necessary to deny some applications. Space is in great demand, with minimum turnover. Fair Management reserves the right to accept or deny an application or any product/service being promoted or sold.

Inside booths are required to be manned during the operating hours of the Fair: Friday-Sunday hours are 9:00 am till 10:00 pm. Monday through Thursday hours of operation are 3:00 pm till 10:00 pm. If you are unable to operate during these hours, do not submit an application.
Outside concessions are required to operate during the following hours: Friday-Sunday: 9:00 am until 11:00 pm. Monday through Thursday hours of operation are 3:00 pm until 11:00 pm.

Should your application be approved and chosen, you will be contacted by phone. If you have questions or need further information please call me at 828-687-1414, extension 210.

Buncombe County Health and Human Servies

All food vendor for the fair need to be cleared to sale through Buncombe County Health and Human Servies or NCDA&CS - Food and Drug depending on the type of food being sold.

August 23rd, 2023 is the deadline for all vendor applications and fees due to Buncombe County.

Please see forms and information below.

2023 NC Mountain State Fair - September 8-17

Lessee agrees to open and operate stand or booth during the operating hours of the Fair listed below.

Fri - Sun 9am - 10:00pm 11:00 pm for outside vendors
Mon -Thur 3pm - 10:00pm 11:00 pm for outside vendors
2nd Sunday 9am - 9:00pm
*Outside Vendor Spaces must remain open until 11:00pm.
*2nd Sunday, Buildings, Exhibits and Rides close at 9:00pm

Davis Event Center is air conditioned with concrete floors, commercial and non-commercial vendors accepted. Booths are 10’x10’ or 100 sq. ft. with 3’ side curtains and 8’ back curtain. Electrical hook-ups are not included in the space rate. Corner spaces are an additional cost.

Spaces are sold by the front foot, in five-foot increments, with a minimum of ten front feet. Electrical hook up is not included in space rate. Most outside spaces have a depth of 20 feet. Outside spaces can be for Food Concessions, Commercial Exhibits, Non-Commercial Exhibits, Farm Machinery, Outdoor Recreation Equipment, or Power Equipment Displays. Corner spaces are an additional cost. Depth over 20’ is charged at ½ the front foot lease rate, if available. Be sure to include awnings, doors, tent stakes, Hitches, Etc in space needs.

Food Concessions must meet all requirements for Temporary Food Establishments set forth by Buncombe County Environmental Health. Inspection will be conducted by the Buncombe County Health Department and/or the NCDA Food and Drug Protection Division prior to any food preparation.

All tents are to be anchored and secured. Tents that are 12' and under must use weights in paved areas, no stakes may be driven into the pavement. When stakes are placed in the pavement, the vendor is responsible for repairing the hole before leaving the grounds.


Outside space is subject to availability and Fair Management approval. Farm Machinery is defined as equipment designed for “on farm” use. Call to inquire about rate and availability.

All approved Food Concessions are required to provide a Certificate of Insurance that includes Product Liability. All other Vendors and Exhibitors must provide General Liability Insurance with a minimum coverage of $1,000,000.00. Product Liability is required when a product is consumed or touches the skin. The Certificate must name the North Carolina Mountain State Fair as Additional Insured and be received prior to July 15th.

A Certificate of Liability Insurance must be provided before a golf cart or gator type vehicle may be allowed on the grounds. A Golf Cart permit will be issued with a fee.

Tent camping is not permitted. However, a limited number of RV parking spaces are available for vendors with a contract. Availability is limited.

There is a charge for Supply Vehicles or stock trucks that use electricity and/or water. Water connection for supply vehicles is an additional charge. Water is included at concession sites for no charge.

Wednesday, Sept. 6th 8:30am - 6:30 pm INSIDE BOOTHS
Thursday, Sept. 7th 8:30am - 6:30 pm INSIDE BOOTHS

OUTSIDE VENDORS AND CONCESSIONAIRES may begin moving in on Monday, September 4, 2023. Additional fees apply for electrical connection prior to Wednesday, Sept. 6, 2023
Requests to set up prior to Sept. 6th are subject to Management Approval.

Two books of 10 (20) one-day passes will be issued for each 10’x10’ booth space.
Two books of 10 passes will be issued for the first 20 front feet of outside space. For each additional 10 feet of outside space one additional book of passes may be requested. Additional Books may be purchased in the Exhibits and Concessions Office. Partial books are not sold.

Fair Management reserves the right to change a space location as deemed necessary at any time. All rates are subject to change.
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