OPERATING HOURS
Lessee agrees to open and operate stand or booth during the operating hours of the Fair listed below.
HOURS OF OPERATIONFri - Sun 9am - 10:00pm
11:00 pm for outside vendors
Mon -Thur 3pm - 10:00pm 11:00 pm for outside vendors
2nd Sunday 9am - 9:00pm
*Outside Vendor Spaces must remain open until 11:00pm.
*2nd Sunday, Buildings, Exhibits and Rides close at 9:00pm
EXHIBIT SPACE INFORMATION
INSIDE SPACE
Davis Event Center is air conditioned with concrete floors, commercial and non-commercial vendors accepted. Booths are 10’x10’ or 100 sq. ft. with 3’ side curtains and 8’ back curtain. Electrical hook-ups are not included in the space rate. Corner spaces are an additional cost.
OUTSIDE SPACE
Spaces are sold by the front foot, in five-foot increments, with a minimum of ten front feet. Electrical hook up is not included in space rate. Most outside spaces have a depth of 20 feet. Outside spaces can be for Food Concessions, Commercial Exhibits, Non-Commercial Exhibits, Farm Machinery, Outdoor Recreation Equipment, or Power Equipment Displays. Corner spaces are an additional cost. Depth over 20’ is charged at ½ the front foot lease rate, if available. Be sure to include awnings, doors, tent stakes, Hitches, Etc in space needs.
Food Concessions must meet all requirements for Temporary Food Establishments set forth by Buncombe County Environmental Health. Inspection will be conducted by the Buncombe County Health Department and/or the NCDA Food and Drug Protection Division prior to any food preparation.
All tents are to be anchored and secured. Tents that are 12' and under must use weights in paved areas, no stakes may be driven into the pavement. When stakes are placed in the pavement, the vendor is responsible for repairing the hole before leaving the grounds.
FARM MACHINERY BULK RATES
Outside space is subject to availability and Fair Management approval. Farm Machinery is defined as equipment designed for “on farm” use. Call to inquire about rate and availability.
LIABILITY INSURANCE /PRODUCT LIABILITY
All approved Food Concessions are required to provide a Certificate of Insurance that includes Product Liability. All other Vendors and Exhibitors must provide General Liability Insurance with a minimum coverage of $1,000,000.00. Product Liability is required when a product is consumed or touches the skin. The Certificate must name the North Carolina Mountain State Fair as Additional Insured and be received prior to July 15th.
GOLF CARTS
A Certificate of Liability Insurance must be provided before a golf cart or gator type vehicle may be allowed on the grounds. A Golf Cart permit will be issued with a fee.
RV PARKING
Tent camping is not permitted. However, a limited number of RV parking spaces are available for vendors with a contract. Availability is limited.
SUPPLY VEHICLE ELECTRIC
There is a charge for Supply Vehicles or stock trucks that use electricity and/or water. Water connection for supply vehicles is an additional charge. Water is included at concession sites for no charge.
MOVE IN & SET UP - INSIDE BOOTHSWednesday, Sept. 6th 8:30am - 6:30 pm INSIDE BOOTHS
Thursday, Sept. 7th 8:30am - 6:30 pm INSIDE BOOTHS
OUTSIDE VENDORS AND CONCESSIONAIRES may begin moving in on Monday, September 4, 2023. Additional fees apply for electrical connection prior to Wednesday, Sept. 6, 2023
Requests to set up prior to Sept. 6th are subject to Management Approval.
ADMISSION PASSES
Two books of 10 (20) one-day passes will be issued for each 10’x10’ booth space.
Two books of 10 passes will be issued for the first 20 front feet of outside space. For each additional 10 feet of outside space one additional book of passes may be requested. Additional Books may be purchased in the Exhibits and Concessions Office. Partial books are not sold.
Fair Management reserves the right to change a space location as deemed necessary at any time. All rates are subject to change.