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Vendor Information

Application for Vendor Space

Please complete the Application for Consideration of Space and enclose a picture(s) of your set-up. Applications for inside booth spaces should include brochures, a website, and/or pamphlets along with pictures.

Each year, Contracts for Space are sent mid-April to those Commercial Exhibitors and Concessionaires who met the requirements of the Contract for the previous year’s fair; thus providing them first right of refusal for the same location. In April and May, new applications which have been submitted are reviewed in regards to filling any vacancies. Applications are accepted through July 30th for consideration in the current year’s Fair.

We must have your application and picture(s) in our files to be considered for a space vacancy. In order to present an interesting and balanced Fair to the public, and as means of encouraging new services and products it is necessary to deny some applications. Space is in great demand, with minimum turnover. Fair Management reserves the right to accept or deny an application or any product/service being promoted or sold.

Inside booths are required to be manned during the operating hours of the Fair: Friday-Sunday hours are 9:00 am till 10:00 pm. Monday through Thursday hours of operation are 3:00 pm till 10:00 pm. If you are unable to operate during these hours, do not submit an application.
Outside concessions are required to operate during the following hours: Friday-Sunday: 9:00 am until 11:00 pm. Monday through Thursday hours of operation are 3:00 pm until 11:00 pm.

Should your application be approved and chosen, you will be contacted by phone. If you have questions or need further information please call me at 828-687-1414, extension 220.
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2018 Mountain State Fair - September 7-16, 2018



OPERATING HOURS
Lessee agrees to open and operate stand or booth during the operating hours of the Fair listed below.
HOURS OF OPERATION
Fri - Sun 9am - 10:00pm 11:00 pm for outside vendors
Mon -Thur 3pm - 10:00pm 11:00 pm for outside vendors
2nd Sunday 9am - 9:00pm
*Outside Vendor Spaces must remain open until 11:00pm.
*2nd Sunday, Buildings, Exhibits and Rides close at 9:00pm
EXHIBIT SPACE INFORMATION
INSIDE SPACE
Booth spaces are 10’x10’ with 3’ side curtains and 8’ back curtain. All booths are $550. Corner space fee is an additional $50. Electricity is not included. Prices subject to change.
OUTSIDE SPACE
Space rate is $55.00 per front foot for food booths, $60.00 per front foot for Novelty and Jewelry. A minimum of 10 front feet must be purchased with additional footage sold in 5 foot increments. Depth of 20’ is included in the space. Corner spaces are $75.00 additional. Electricity is additional.
Outside space for items such as mobile homes, lawn mowers and autos may or may not have front footage. This space is subject to availability and Fair Management approval.
Food Concessions must meet all requirements for Temporary Food Establishments set forth by Buncombe County Environmental Health. Inspection will be conducted by the Buncombe County Health Department and/or the NCDA Food and Drug Protection Division prior to any food preparation.
Tent Stakes
Tents sized 12'x12' or under are required to use buckets or barrels for anchoring.

FARM MACHINERY BULK RATES
Outside space is subject to availability and Fair Management approval. Farm Machinery is defined as equipment designed for “on farm” use. Call to inquire about rate and availability.
LIABILITY INSURANCE /PRODUCT LIABILITY
All Concessionaires, Vendors, and Exhibitors are required to provide a Certificate of Insurance with coverage for personal injury and property damage with a minimum coverage of $1,000,000.00. Product Liability is required when a product is consumed or touches the skin. The Certificate must name the North Carolina Mountain State Fair as Additional Insured and be received prior to Jul7 15th.
GOLF CARTS
A Certificate of Liability Insurance must be provided before a golf cart or gator type vehicle may be allowed on the grounds.. A Golf Cart permit will be issued with a fee of $50.00.
ELECTRICAL CHARGES
Rate is per connection
20 amp: $100.00
30/50 amp: $150.00
All others subject to availability.
RV PARKING
Tent camping is not permitted. However, a limited number of RV parking spaces are available for vendors with a contract. Utilities are included in the rate of $300.00 for 12 nights; September 7-16,2018.
SUPPLY VEHICLE ELECTRIC
There is a charge for Supply Vehicles or stock trucks that use electricity and/or water. The charge for electricity is $100 per 20amp connection, $150 per 30/50 amp connection. Water connection for supply vehicles is an additional $60.00. Water is included at concession sites for no charge.
MOVE IN & SET UP
Wednesday, Sept. 5th: 8:30am - 7:00pm
Thursday, Sept. 6th: 8:30am - 7:00pm
Requests to set up prior to Sept. 5th are subject to Management Approval.
ADMISSION PASSES
Two books of 10 (20) one-day passes will be issued for each 10’x10’ booth space.
Two books of 10 passes will be issued for the first 20 front feet of outside space. For each additional 10 feet of outside space one additional book of passes may be requested. Additional Books may be purchased for $45.00 each in the Exhibits and Concessions Office. Partial books are not sold.
Fair Management reserves the right to change a space location as deemed necessary at any time. All rates are subject to change.
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